Before you start to select presenters (Chapter 9) it is important to decide how many time slots you have. This depends on the conference time – half a day, one day, or multiple days – and how much time you allocate to each presentation. How you set this up, is completely up to you, but below you can find an example of a conference schedule.
| 9:00 | 9:30 | Registration & Setting up posters |
| Session 1 | ||
| 9:30 | 9:40 | Welcome by the Committee, including safety briefing |
| 9:40 | 10:00 | Welcome talk by invited speaker (10-20 min) |
| 10:00 | 10:20 | Keynote Speaker 1 (20 min) |
| 10:20 | 11:00 | Student talks (4×10 min) |
| 11:00 | 11:05 | Sponsor talks |
| Tea/coffee break | Advertise virtual posters | |
| Session 2 | ||
| 11:20 | 12:00 | Student talks (4×10 min) |
| 12:00 | 12:20 | Keynote Speaker 2 (20 min) |
| Poster Sessions + Lunch break | ||
| 12:20 | 12:50 | Odd poster numbers |
| 12:50 | 13:20 | Even poster numbers |
| Session 3 | ||
| 13:20 | 13:30 | University Facility talk (10 min) |
| 13:30 | 14:10 | Student talks (4×10 min) |
| 14:10 | 14:30 | Keynote Speaker 3 (20 min) |
| Tea/coffee break | Advertise virtual posters | |
| Session 4 | ||
| 14:45 | 15:25 | Student talks (4×10 min) |
| 15:25 | 15:45 | Keynote Speaker 4 (20 min) |
| 15:45 | 16:15 | Closing talk + Prizes (15 min) |
You can focus the session on specific topics, or organise it in a way that all attendees are presented in each session, for instance, presenters from all departments in each session of a faculty-wide event.
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