Final information for registrants
Provide all registrants with the final details of the conference latest a day before the event. Think of providing information about where they can find the registration table and attach the program (booklet) with session times and presentation titles/abstracts.
Insert conference name is nearly here! We hope you’re looking forward to tomorrow.
Please find attached the conference programme. This contains a schedule of events, and abstracts for all the talks and posters. Hard copies will be provided at the registration desk on the day.
For sustainability reasons, we kindly ask you to bring your own cups/mugs for the coffee breaks and lunch.
Insert venue directions.
If you are joining us virtually:
All posters can be viewed at Insert webpage from Insert dates and you can interact with the presenters via the chat box. Password: Insert password.
All talks will be live streamed via Zoom:
Insert conference name Morning Sessions (09:30-12:20)
Insert conference name Afternoon Sessions (13:20-16:15)
We can’t wait to see you all on Insert day – in person and virtually!
Awards and Prizes:
One thing that will not be known until the day is who wins the talk and poster prizes (if you are giving them out) –
- Prepare the prizes beforehand without the name which can be filled in and signed when the votes have come in.
- Judges vote – take enough time to calculate/count.
- Audience/People vote – online (QR codes) or paper + box. Mentimeter is a good software that can take in audience votes.
- Design award certificates which can match up with prizes (see below for example.