Now it is time to distribute the registration/abstract submission form you have created. Email the link to the online form to everyone who is eligible to participate. If you have a website, don’t forget to add the registration form here, as this is the first place people go to for information on your conference.
In your email, be clear who can register for the conference (eg all academic staff within the faculty/department) and who can apply for a presentation (eg only postgraduate students). Additionally, communicate whether the event is a poster only, talk only, or poster and talk conference.
Decide on a registration/abstract submission deadline that gives you enough time to select abstracts and gives the selected presenters enough preparation time after they are informed. For instance, plan 1.5 weeks for abstract selection after the extended registration deadline and inform the selected speakers 2 weeks before the event date.
We are excited to announce that the registration is now open for Insert name conference!
What: Insert name conference
When: Insert date
Where: Insert room
Insert name conference is a great opportunity to showcase your research to Insert audience, spark ideas and collaborations. Bring a poster, present a talk, or just come along and listen!
Please register at the Insert website. / Please follow this Insert link to register for the event. Here, postgraduate students are also invited to submit an abstract for a talk and/or poster presentation. Your poster/talk doesn’t have to be results orientated. You can submit your abstract in the form OR register and submit it later via email to Insert email address.
Poster abstracts should be no more than Insert word count
Talk abstracts should be no more than Insert word count
Deadline: Please register & submit your abstract before Insert date
We hope to see you there!
Send a reminder email 1.5 weeks before the registration deadline by adjusting the previous email. If your conference is a faculty broad event and you notice that there are less applications from a certain department, you could send this Department additional (tailored) reminders.
Here’s a friendly reminder that Insert name conference registration is still open! Thank you to those who have already registered. If you have not yet registered for Insert name conference, now is your chance to secure a place at this friendly academic conference. Register today to ensure that you don’t miss out on our series of exciting keynote talks, engaging presentations, and valuable opportunities to meet and network with other researchers within Insert faculty/department.
If the registration deadline is approaching, but there is space for more participants/presenters, you can extend the deadline by 1 week. Send this email 2-5 days before the initial registration deadline.
We are extending the registration deadline for Insert name conference until Insert date! You can register now and then submit your abstract later (until the deadline). This conference is free! Why not register today so that you don’t miss out on our series of exciting keynote talks, engaging presentations and valuable opportunities to meet and network with other researchers within CLES.
See Chapter 9 for the selection of abstracts for posters/talks.